The world of business is fast-moving and pressured, but can be incredibly rewarding. There are tight deadlines, people to meet and diplomatic steps to take. For any hard-working, forward-thinking chief executive officer, they understand that this is not a role that they can fulfil on their own – they need to be supported by an efficient, skilled personal assistant.
Thus, many people are looking to complete a Personal Assistant Diploma to show potential employers they are qualified, skilled and able to fulfil this kind of role. For those already working as a PA, it is a means of qualifying the role that they already do as well as learning new skills, which could possibly advance their career further.
And learning through online courses is the way forward for many hard-working and valued PAs.
What is involved in being a Personal Assistant?
The role will vary from one company or organisation to another. It can also vary depending on the person you work for. Everyone operates in a different way and although there may be some commonalities, experienced PAs understand that they have to adapt to new situations with a new chief executive.
Essentially, however, personal assistants will:
A Personal Assistant Diploma can be instrumental in providing and underpinning these skills and attributes.
For many people, the possibility of being a PA is a challenge that they would like to take on. With more and more companies realising the benefits of employing qualified people in this kind of role, the time to start studying for a Personal Assistant Diploma is now!
As you read this, you will no doubt have identified many obstacles – for example, you may not want to give up your current job to study full time as this may be a financial impossibility. For other people, they simply don’t have the time nor the inclination to return to the classroom; for others, it has to be said, this idea fills them with dread.
There is another way and that is to study for qualifications online and there are many benefits for doing this:
Enrolling on personal assistant courses is simple, easy and straightforward:
Every boss needs a personal assistant to support the work that they do thus, hiring a personals assistant or PA is often key to running a successful office and business. If this is a career you would like, then follow these three simple steps on how to become a PA.
Step 1 – Understand what a PA does
The terms personal assistant, secretary and so on all used interchangeably from one business to another, from one sector to another. Thus, there is no one definition that sets a PA apart from other administration based roles.
When you see a job advertisement for a PA make sure you check the job description as duties will vary from one post to another. In the main, however, it is generally accepted that a PA works with the senior management within a company. In many larger companies and organisations, a PA is assigned to one specific member of staff.
As a PA, you will enjoy a demanding and challenging role that can vary on a daily basis. In the main, a PA will:
A PA is often seen as being indispensable and is often well thought of within a company. It goes without saying, that a PA needs a keen sense of confidentiality and discretion. You will often be party to important, confidential conversations both in person and in the material that your handle. Clearly, a PA, who cannot retain confidential information is of little use to a business or executive working in any kind of sensitive setting, commercial or otherwise.
Step 2 – Look for opportunities
Not all companies employ PAs for their senior managers and being a PA is a fluid role that has changed enormously in recent years, important in understanding how to become a PA in the modern workplace.
The advent of the Internet and ‘paper-less’ working has meant that spending hours shuffling paper has morphed into a need for a PA to have information technology skills that make them expert in all kinds of computing areas.
A PA no longer has to be sat at a desk in an office outside the boss’s door; the advent of virtual PAs means that smaller businesses can now take advantage of buying in services when they need them and, more importantly when they can afford them.
Essentially a supporting role, a PA needs to have an innate understanding of the environment in which the company they work for operates in. In other words, if you are planning on becoming a PA, spend some time looking for companies in your local area who would hire PAs and get to know their business. This is vital for getting a ‘foot in the door’ at interview.
Step 3 – Get qualified
Some personal assistant roles can be incredibly well paid with some PAs working for some of the most powerful and influential people in business, politics, education, health care and so on.
As a result, many companies will look to invest in a personal assistant that is qualified. How to become a PA is just as much about having a robust skill set, as it is about having the right outlook and attributes.
But take care, there are all kinds of Personal Assistant courses that promise great things but fail to deliver. Check the course content against job descriptions you have come across for PAs that companies are asking for – are they similar or matching? Will you be acquiring the skill base that employers are asking for?
Is it the right role for you?
A personal assistant supports the boss in all kinds of ways. They are often the people behind the scenes that ensure everything happens when it should, and how it should do too. It can mean long hours. It can also mean international travel as well as a trip to the local café to pick up the sandwich order.