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BS002 Effective Meetings Bundle

Effective Meetings Bundle

The information will provide those workers who are required to attend meetings, or to chair them, with a detailed understanding of the importance of meetings to a business or organisation and the need for all attendees to be active participants.

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Course Description

The information will provide those workers who are required to attend meetings, or to chair them, with a detailed understanding of the importance of meetings to a business or organisation and the need for all attendees to be active participants. It will identify the factors involved in successfully chairing a meeting and equip those required to do so with the knowledge to do this successfully. Information is also provided on minutes and how to take them.

 

Objectives:

1. Understand what effective meetings are and why they are important to a business

2. Recognise the necessity to prepare thoroughly for a meeting

3. Describe the chairpersons role in managing meetings effectively

4. Define the roles and duties of all participants

5. Understand the importance of minutes and know how to take them

6. Understand what is meant by meeting follow up and why it is necessary

7. Identify and address the causes of attendee non participation

Summary of Content:

Understanding Meetings


-     Introduction

-     What is a meeting?

-    Positive and negative aspects of meetings

-    Communication process

-    Positive aspects of meetings

-    Negative aspects of Meetings

-    Types of meeting

-    Is a meeting necessary?

-    What makes a successful meeting?



Preparing for the Meeting


-     Introduction

-     Roles of the Participants

-    The Chairperson

-    The Minute Secretary

-    Attendees

-    Preparing yourself for the meeting (chairperson)

-    The aims and objectives of the meeting

-    Who to invite?

-    The meeting duration

-    Reviewing actions from previous meetings

-    Deciding on the meeting location

-    Deciding on the meeting date and time

-    The agenda

-    Arranging agenda items

-    AOB

-    Attendee Preparation

-    Chairperson's responsibilities

-    Attendees' responsibilities

Preparing the Venue

-    Organisational arrangements

-    The room and its facilities

-    Equipment

-    Room Layout


Chairing the Meeting and Taking Minutes

Introduction

-    Preliminaries

-    Meeting and greeting

-    Formalities and introductions

-    Health and Safety


Organisational Arrangements

-    Rules

-    Any Questions

-    Dealing with latecomers

-    Managing the meeting

-    Keeping in mind the objectives        

-    Meeting duration      

-    Following the agenda

-    Monitoring and controlling discussion time

-    Managing the participants

-    Keeping focussed and achieving results

The Minutes of the Meeting

-    Taking the minutes

-    The minutes in detail 

-    Actions arising from previous meetings


Closing the Meeting

-    Chairperson's overview objectives achieved

-    Summary of points discussed


Summary of conclusions and decisions

-    Summary of actions

-    Date of Next Meeting



Concluding remarks

-    Administrative issues



Additional Content - Trainer Pack: 


In this pack you will find the following documents:

1.  Outline

An overview of the training, which includes:

Aims
Objectives
Duration & Format
Suggested Timetable
Equipment requirements

2.  Lesson Plans / Scheme of Work

Detailed plans for the content, delivery and activities, which comprise each teaching session.

3.  Delegate Notes

Thumbnail copies of presentation slides which can be issued as a handout and aid to note taking.

4.  Trainer’s Guide and Check List

A general guide to planning, adapting and delivering your training.

5.  Support materials

Additional resources to aid in preparing lessons and answering delegate questions.

6.  Registration Form

Delegate registration form which can be used prior to the training to collect attendance information.

7.  Pre-course Questionnaire

A questionnaire designed for completion prior to the training enabling trainers to establish levels of prior knowledge and any specific and individual requirements.

8.  Evaluation Form

For collecting delegate feedback at the conclusion of the training.

9.  Certificate of Attendance

A template attendance certificate for issue to delegates. 

10.   Training Letters

Template letters which can be adapted or used to invite, acknowledge or thank delegates for their attendance and Template for Marketing Leaflet – Flyer

 

Previous Knowledge Required

Not applicable

 

Support

Self study material only.  Please note that no tutor support is provided with this material.

 

Assessment

Not applicable

 

Modules

• After the Meeting
• Chairing the Meeting and Taking Minutes
• Preparing for the Meeting
• Understanding Meetings

 

Awarding Body

Not applicable

 

For more information about Awarding Bodies click here

£99.00

Suggested Duration:

Format: Electronic PDF